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Payment calendar is a tool for operational financial management. Payment calendar in "1C: Accounting" Payment planning in 1s 8.3

The payment calendar is a tool for operational planning of the movements and cash balances of the enterprise in the short term (day, week, month), which allows you to predict and control the execution of payments by the enterprise and its counterparties, ensure the sufficiency of payment funds and prevent cash gaps. Consider how to use the payment calendar in 1s 8.3 with examples.

Manual compilation of a payment calendar in 1C or scheduling is a rather laborious task, since you have to spend a lot of time every day processing and analyzing information about planned payments, their execution, take into account requests for payments from various CFDs, check them for compliance with payment limits and regularly recalculate planned and actual cash balances. And all this must be done promptly and regularly, since data according to the regulations are required daily, sometimes several times a day. The situation is aggravated if the enterprise has many different means of payment (r / s, cash desk, etc.), tranche payments, offshore, buying and selling currency, etc.

In view of the points described above, a competitive enterprise cannot do without automation of the 1C payment calendar.

To automate it, the ITAN: Cash Management subsystem has been developed, which can significantly improve the quality and efficiency of compiling a payment calendar, automate and regulate the scheduling process. Consider a few examples of the company's payment calendar.

After automating the payment calendar, all movements and cash balances of the company become predictable and controllable. In addition, all payments become transparent, and the task of employees is to be guided by the data of the approved 1C payment calendar and ensure its implementation.

Rice. 1. Payment calendar.

At the same time, the management of expenses in the company is also automated, by generating and signing applications for payments from the Central Federal District, according to the limits set for them in the cash flow budget. Approved applications automatically enter the payment calendar, and then the actual payment documents necessary for their execution are generated.

Rice. 2. Application for payment, and the route of its approval.

The payment calendar in 1C 8 and the regulations of the ITAN: Cash Management subsystem allow you to manage incoming payments:

Plan receipts from buyers based on: orders, invoices, sales and any other accounting system documents used to build forecasts.
Take into account the actual receipt of funds, carry out automatic updating of calendar receipt plans.
Control the timeliness and completeness of receipts from counterparties in the calendar, analyze your debtors.

Rice. 3. Late payments.

The data in the payment calendar can be presented in graphical form in order to clearly see the planned cash balances or, for example, the dynamics of planned receipts from customers.

Rice. 4. Payment calendar diagram.

The payment calendar in 1C is a tool for operational planning of income and expenses, with automatic updating of the plan regarding the fact of funds. This is a very important aspect in automation, as it significantly reduces the time for adjusting and setting up the payment calendar.

Where to begin?

We understand that the choice of software and its supplier is a very responsible task, therefore we offer you the most comfortable opportunity to get acquainted with our company, its products and services, in any way described below.

Automation solution:

IMPLEMENTATION MONITOR

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Maintenance of the payment calendar is provided only in some modifications of the program 1C 8.3 and 8.2:

1C ERP enterprise management 2.0.

1C Management of a manufacturing enterprise.

The payment calendar is a report by which you can quickly track all cash flows on all settlement accounts of the organization and at the cash desk, and timely detect inaccuracies.

The report displays planned receipts, expenses and cash balances. It is also possible to obtain detailed data on absolutely all documents, including primary ones.

Consider, for example, working with a payment calendar in the 1C Trade Management 11 program. First you need to make some settings. Go to the "Administration" tab, "Organizations and funds" section. In other versions of the program, this item is located in the "Treasury" section:

Here it is necessary to tick the box "Application for the expenditure of funds."

Here you can also set the parameters for controlling limits for the entire organization or directly for each department. After the settings have been made, the “Money planning” item will appear in the “Finance” section. (Other versions of programs - section "Treasury"):

For example, let's create several requests for spending DS. This document will be the main one in controlling the circulation of funds:

In the document "Application for spending DS" an important field is "Operation". The specified type of operation determines the DDS item.

Based on the selected operation, the program chooses the article to use on its own and prompts the user in the form of a filtered list. If limit control is enabled in the settings, then 1C may display a notification about the impossibility of posting a document. There are two ways to correct the situation: check the box “Over the limit” or increase the limit value for the required article:

To increase the limit, you need to create a document "Consumption limits for DS".

Each application is determined by the status:

Agreed.

Not agreed.

To pay.

Rejected.

Applications that are not approved are reflected in the journal "Application for the expenditure of DC for approval".

It is most convenient to change the status to “Agreed” right in this list. For understanding, you can create a "Payment calendar for organizations and types of DS" and analyze it.

We display a report for the next month, inconsistencies in the cash amount will be highlighted in red, that is, money that is not enough to transfer the planned payment. This version of the program implements the ability to generate documents for planned receipts of funds and transfers directly from the payment calendar (in earlier versions this feature is not available):

To eliminate the gap in the cash register, we create the document “Expected receipt of DS” by pressing the “Receipt” key. Here you need to correctly indicate the article DDS and the planned date of receipt. Let's go, the gap is closed.

In addition to the above documents, it is possible to create payment documents. To do this, select the desired application or document of receipt of funds. Through the "Settings" button, it is possible to edit additional report parameters, which each user can configure at their discretion. For example, the advanced mode allows you to set the display of DDS articles in the form of a hierarchy, which makes it possible to display results not only individually for each article, but also by groups.

Maintenance of the payment calendar is provided only in some modifications of the program 1C 8.3 and 8.2:

1C ERP enterprise management 2.0.

1C Management of a manufacturing enterprise.

The payment calendar is a report by which you can quickly track all cash flows on all settlement accounts of the organization and at the cash desk, and timely detect inaccuracies.

The report displays planned receipts, expenses and cash balances. It is also possible to obtain detailed data on absolutely all documents, including primary ones.

Here it is necessary to tick the box "Application for the expenditure of funds."

For example, let's create several requests for spending DS. This document will be the main one in controlling the circulation of funds:

In the document "Application for spending DS" an important field is "Operation". The specified type of operation determines the DDS item.

To increase the limit, you need to create a document "Consumption limits for DS".

Each application is determined by the status:

Agreed.

Not agreed.

To pay.

Rejected.

Applications that are not approved are reflected in the journal "Application for the expenditure of DC for approval".

It is most convenient to change the status to “Agreed” right in this list. For understanding, you can create a "Payment calendar for organizations and types of DS" and analyze it.

In order for the enterprise to fulfill its financial obligations on time, cash gaps should be avoided - a lack of funds necessary to finance regular expenses. Starting with version 3.0.43.152, the 1C:Accounting 8 program has a "Payment calendar", which not only helps to deal with cash gaps, but also contributes to the operational management of financial flows. The calendar can reflect information about receipts from buyers and about planned payments to suppliers; about payments to the budget; about late payments; about funds that are in transit between the bank and the cash desk (for example, during collection), and are planned to be received under acquiring agreements. The new functionality is especially useful for small and medium-sized companies that do not have a financial department or do not have a financial manager on staff.

Cheat sheet for the article from the editors of BUKH.1C for those who do not have time:

1. Starting with version 3.0.43.152, the "1C: Accounting 8" program has a "Payment calendar" - a functionality that helps to deal with cash gaps and contributes to the operational management of financial flows.

2. Access to the Payment calendar is carried out by the hyperlink of the same name from the section For Manager in the Planning group.

3. Payment calendar is a report that reflects the plan of receipt and expenditure of funds by day, as well as information on the balance of funds at the beginning and end of each day.

4. Report Payment calendar in "1C: Accounting 8" edition 3.0 may include the following sections (if applicable): payment from customers, other receipts, taxes and fees, payments to suppliers, salary, periodic payments.

New functionality for planning financial flows

For the stable operation of the enterprise, it is necessary to make all planned payments to counterparties on time. To do this, at the time of the payment at the cash desk or on the organization's settlement accounts in the bank, there must be enough funds. The situation when funds are temporarily not enough is called a cash gap. In the program "1C: Accounting 8" edition 3.0, a new functionality is provided to prevent cash gaps - Payment schedule(see fig. 1).

Rice. 1. Payment calendar form

Access to Payment calendar carried out by the hyperlink of the same name from the section Head in a group Planning. The command panel settings specify the organization for which information about planned payments is generated, and the forecasting period, including the current date. Payment schedule- this is a report that reflects the plan of receipt and expenditure of funds by day, as well as information on the balance of funds at the beginning and end of each day.

Negative values at the end of the day indicate cash gaps. They are highlighted in red in the report. To avoid cash gaps, it is necessary to ensure that the amount of payments does not exceed the amount of receipts, taking into account the balance at the beginning of the day. Using Payment schedule, the accountant sees where the lack of funds is planned, and can take timely measures to eliminate it.

Payment calendar sections

Report Payment schedule in "1C: Accounting 8" edition 3.0 may include the following sections (if there are appropriate situations):

Payment from buyers;
Other supply;
Taxes and contributions;
Payments to suppliers;
Salary;
Periodic payments.

Consider what information is displayed in each of the sections.

Payment from buyers

In chapter Payment from buyers displays payments planned according to the documents of the accounting system Invoice to the buyer, Implementation (acts, invoices), Provision of production services, Transfer of fixed assets, Transfer of intangible assets.

We remind you that the ability to specify payment terms in these documents is set in the functionality settings. In order for the user to track the terms of expected payments from buyers, in the section Main -> Functionality on the bookmark Calculations flag must be set Planning payments from buyers.

Information about overdue payments can be obtained by clicking on the appropriate hyperlink to the assistant form Expected payment from buyers(Fig. 2).

Rice. 2. Assistant "Expected payment from buyers"

In the assistant form, you can change the due date for one or more documents by first selecting them with the cursor. By button Change payment term A form for entering a new payment term opens. Also, the document payment term can be changed directly in the column Due date. By selecting the lines in the list, you can send an email to the counterparty with a payment reminder. The letter will be generated automatically by the button Remind.

Other supply

In chapter Other supply displays information about the funds deposited in the cash desk of credit organizations, savings banks or cash desks of post offices for crediting to the account of the organization, but not yet credited for the intended purpose (balances on account 57.01 "Transfers in transit"). The section also displays the planned receipt of funds under acquiring agreements (balances on account 57.03 “Payment card sales”).

Taxes and contributions

In chapter Taxes and contributions tasks for making payments to the budget (taxes, fees, insurance premiums) are displayed. The amounts of taxes, fees and contributions payable are calculated according to the infobase data - these are either accrued taxes or data from prepared declarations or reports. If it was not possible to determine the amount for the payment (for example, there is neither a declaration nor accruals), then a dash is displayed in the field instead of the amount.

For payments to the budget, actions are available that are similar to the corresponding tasks in Task list. By clicking on the cell, a menu opens in which you can select the desired action - for example, Pay or Check with the FTS. In the case when the payment amount is not determined, the 1C: Accounting 8 version 3.0 program will tell you what action to take - for example, prepare a declaration for the corresponding tax.

Payments to suppliers

In chapter Payments to suppliers payments planned according to documents are displayed Invoice from the supplier, Receipt (acts, invoices), Receipt of additional. expenses, receipt of intangible assets. By clicking on the cell, the document opens, on the basis of which the payment is planned. In order for the user to be able to specify the payment terms in the supplier's documents, it is necessary in the program functionality settings on the tab Calculations set flag Vendor payment planning.

Information about overdue payments is available at the relevant hyperlink. Clicking on it opens the help form. Payment to suppliers, with which you can automatically generate a list of payment orders for payment to suppliers. To do this, flag the lines for which you want to generate payment orders. Payment documents are generated automatically by clicking the button Create payment orders.

Salary

To section Salary includes payments for the payment of wages to employees. By clicking on the cell, a menu opens in which you can select the desired action, for example pay out or Check with the Federal Tax Service for personal income tax(Fig. 3).

Rice. 3. Sections "Taxes and contributions" and "Salary"

Recurring payments

In chapter Recurring payments information about regular payments is displayed - for example, for utilities, communications, rent, Internet, etc. The date of a reminder of the next payment and the regularity of reminders can be set in the form of a payment order using a hyperlink Repeat payment? Information about overdue payments is available at the relevant hyperlink.

In the shape of Payment calendar you can adjust the plans for the receipt / expenditure of money using the command Move to another day. To do this, select the area containing information about the payment. The command is also available in the context menu of the payment cell. Transfer is only available for payments to vendors and payments from buyers.

In a simple and visual form Payment schedule provides information on the forecast cash flow with possible cash gaps and contributes to the prompt adoption of measures to prevent this situation. The result of optimizing the payment calendar is an ordered plan (forecast) of the organization's cash flow, in which there are no cash gaps.

The ability to maintain a payment calendar in 1C 8.3 and 8.2 is available in several typical configurations:

1C Enterprise Accounting 8.3 (3.0)
1C Manufacturing enterprise management
1C ERP Enterprise Management 2.0
1C Integrated automation
1C Trade Management 11 and 10.3
1C Small business management

The payment calendar is implemented as a report (Fig. 1).

The report displays data on planned receipts, expenditures and balances of DS. Information can be detailed to primary documents (Fig. 2).

An example of working with a payment calendar in 1C Trade Management

Consider an example for the 1C Trade Management 11 configuration and the new features that have appeared in the latest versions.

First of all, you need to make settings. To do this, in the "Administration - Organizations and funds" section, enable the "Applications for spending funds" checkbox (Fig. 3). In other versions, this checkbox can be found in the Treasury section.

In the same section, you can configure limit control for the organization as a whole or for each department.

After the settings are made, the “Money planning” section appears in the “Finance” section (Fig. 4). In other versions, this may be the "Treasury" section.

Let's enter several requests for expenses. This document is the key to the organization of operational control of the movement of DS. Let's consider it in more detail (Fig. 5).

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First of all, you need to select a document operation. In our example, this is “Tax transfer”. Depends on the selected operation. The program will prompt the user which article can be used in this or that case (the list of articles will be filtered depending on the operation).

Since limit control is enabled in the settings, the program blocked the document posting. To approve such an application, you must either enable the "Over the limit" checkbox or increase the limit for this article.

Limits are set in the document "Limits for spending money" (Fig. 6). The period is set not at the time of the formation of the application, but at the time of the planned payment. In our example, the order is placed in July, but the limit is set for August.

The document "Application for the consumption of DS" has several statuses:

not agreed
Agreed
To pay
Rejected.

All unapproved applications can be seen in the journal "Application for the expenditure of DC for approval" (Fig. 7). It is convenient to approve applications directly from this list.

Now let's create a payment calendar and evaluate the situation.

Figure 8 shows the report for August 2016. Cash gaps are marked in red in it. According to the application No. TDCU-000003 on 08/04/2016, it is required to pay for the acquisition of a fixed asset, but there is not enough money for this date.

Unlike the payment calendar of earlier versions (Fig. 1), now it is possible to generate transfer documents or planned receipts of the DS directly from the report.

In Fig. 9 we see the document “Expected receipt of DS”, generated by the button “Receipt” directly from the payment calendar. To close the cash gap, it is necessary to correctly select the DDS item and the planned receipt date.

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